The project manual contains all the rules to be followed and relevant information that is important for the successful implementation of your project. It is, therefore, a set of rules and an overview simultaneously. But what belongs in a project manual like this? Why is it so important? And who is creating it anyway? These are questions that we answer for you in this article.
By the way, In our project management seminars, you can further deepen the contents of this article and take your project management to a new level.
Table of Contents
Why Does A Project Manual Need To Be Created At All?
What steps does the project plan include? Who needs to be informed about which step? And what quality standards apply to the project? These are questions that everyone involved in a project asks themselves from time to time. To answer these and keep everyone involved in the project continuously updated, it is necessary to create a project manual early.
It is up to you whether you create the project manual in print or digitally and store it in a place accessible to everyone involved. The only important thing is that you collect all the important information so that you can manage your project successfully. You should pay attention to the following aspects:
A Project Manual Is Project-Specific
The project manual is a project-specific information work for carrying out the project. So, each project gets its own individual set of rules.
Without A Manual, There Is No Project
You need to create a project manual to have transparency, continuity, and reporting – so you won’t be able to manage a project successfully.
The Standard You Choose Obliges You
No matter which policy you choose, the standard will give you the minimum content for your set of rules you should not question.
The Project Size Requires Adjustments
Depending on your project type and scope, you can decide for yourself which of the required aspects you would like to handle and in how much detail.
Brevity Is The Soul Of wit
No novel is required of you! The project manual should always be as concise as possible and only as detailed as necessary.
Who Creates The Project Manual?
As a project manager, you are responsible for creating the project manual. Not only that, but continuous maintenance and taking changes into account are also in your hands. If you have support from a project assistant, they can enter and archive the changes for you.
Each new version must be finally approved by the steering committee designated for your project.
Also Read: PRODEG – A Management Consulting Firm
What Should Your Project Manual Contain?
As I said, depending on the guidelines you choose, there are a variety of requirements for the content of your project manual. But no matter which standard you use to create your project manual, we have put together some of the most important content for you in a short checklist – so that you don’t forget any important aspects of your project manual:
- Project goals you want to achieve
- Employees involved in the project
- Responsibilities that each project participant has
- Contact details of the project participants you need
- Description of the roles that the employees take on for the project
- Stakeholders who are interested in the success of the project
- Contact details of the stakeholders you need
- Standards, norms, and guidelines that apply to project implementation
- Content concept that describes the project
- Rules about the project report that you must report
- Information about the project documentation you need to create
- Guide to project communication that occurs within and outside the team
- Notes on the software used to implement the project
- Instructions on the structure and archiving of the documents generated during the project